Recognize PrismHR exports
Payroll register and report exports are detected from their column headers, such as Emp ID, Pay Type and Hours/Units. You can also choose PrismHR yourself.
PrismHR certified payroll
Run payroll in PrismHR. Check prevailing-wage exceptions before you certify.
Export a PrismHR payroll register as CSV or Excel. WagePilot recognizes the columns, combines pay-code lines into one row per worker and job, and reviews the result. Or connect PrismHR directly (read-only) to sync pay runs on a schedule. Nothing is written back.
- No credit card
- Nothing submitted automatically
- CSV / XLSX / WH-347
No payroll migration
Do I need to replace PrismHR?
No. PrismHR continues to calculate and run payroll. WagePilot reviews the project export as the public-works compliance layer before reporting.
- File-based at launch
- No write-back to PrismHR
Purpose-built preparation
PrismHR stays the payroll system. WagePilot reviews the export.
PEOs and payroll bureaus already run client payroll in PrismHR. Start with the register export you produce today. There is nothing to migrate and no parallel payroll to run.
Combine pay-code lines
Regular, overtime, double-time and fringe lines are combined per worker, week, project and classification. Pay codes WagePilot cannot map are flagged. Their amounts are never guessed.
Attach project wage rules
Compare each worker's classification, base rate and fringe with the wage determination you supply.
Review exceptions only
See missing fields, arithmetic discrepancies, wage shortfalls and classification questions, each with the source rows behind it.
One repeatable path
From payroll export to reporting preparation.
- 1Export from PrismHR
Use the payroll register (compact format) or a report export that lists the pay type, hours, rate and pay for each employee.
- 2Upload to WagePilot
Choose PrismHR or let WagePilot detect it, then add project context and the applicable wage determination.
- 3Resolve exceptions
Confirm unmapped pay codes, verify the source records and work through each open check.
- 4Prepare reporting
Carry the corrected payroll into the WH-347, state form or portal the project requires.
Validation boundaryWagePilot reads PrismHR file exports (CSV or XLSX) and can also connect to PrismHR through its API with a read-only web service user. It never writes changes back. Column mappings come from PrismHR's public report documentation and should be confirmed against your own export.
One payroll is enough to start
Give WagePilot one payroll.
01
Upload
Use a WH-347, CSV, XLSX, or payroll export.
02
WagePilot checks it
Rules handle arithmetic; contextual review handles ambiguity.
03
Review exceptions
Clean entries disappear into the background.
Evidence before assertion
Every exception answers three questions.
What did WagePilot find?Why was it flagged?What evidence did it use?
You are shown the reasoning—not asked to trust a black box.INTERACTIVE SAMPLE · WEEKLY REVIEW COMPLETE
City Hall Electrical Upgrade
127 payroll rows checked119 without findings5 need review3 must resolve
- What was found?
- Reported compensation is $42.70/hr; the supplied requirement is $44.10/hr.
- Why was it flagged?
- The deterministic comparison found a $1.40 hourly difference for this payroll row.
- Evidence
- Payroll row 18WD XX-2026-1440 regular hours
- Review status
- Illustrative finding; source verification required
- Proposed action
- Verify creditable fringe, then correct the source payroll if the determination applies.
Human control
WagePilot doesn’t certify blindly.
The agent does the work. You keep the authority.
Routine review
Prepared automatically
- Extract uploaded payroll
- Map supported fields
- Check required information
- Calculate deterministic comparisons
- Prepare structured exceptions
Material decisions
Stay with you
- Ambiguous classifications
- Wage corrections
- Fringe overrides
- Final certification
- Regulated submissions
Transparent founding pricing
Try the work before buying the workflow.
Recurring certified payroll for your own workforce.
Multiple projects and subcontractor review.
Higher project and submission volume.
Before you upload
Clear answers to the risky questions.
Current security boundaryNothing is filed automatically, and uploaded files are not intentionally retained by WagePilot after processing.
Do I have to replace my payroll provider?
No. The launch workflow starts with a PDF, CSV, or XLSX export. Your payroll system remains the source.
Does WagePilot submit reports automatically?
No. The diagnostic does not file anything. Material decisions and regulated submissions remain with you.
What happens when the review is uncertain?
The item is surfaced with review limitations, supporting evidence, and a recommended next action for human review.
Can I see why an issue was flagged?
Yes. Findings show the source, supplied rule evidence, calculation where applicable, review limitations, and next action.
Does WagePilot calculate prevailing wages?
Code performs deterministic comparisons against wage rules you supply. The MVP does not automatically identify the legally applicable determination.
What happens to my payroll data?
Files are held only while the review runs and are deleted when it finishes. PDF files are sent to OpenAI for structured extraction and the temporary uploaded file is deleted after processing. Unless your organization turns on the optional, encrypted keeping of originals in Settings, WagePilot does not keep payroll files.
Can I use this for one project?
Yes. Start with one payroll and one project without creating an account or entering a credit card.
What states are supported?
The initial diagnostic runs a narrow supplied-rules review. California, Illinois, and New York pages describe their reporting workflows, but WagePilot does not claim complete 50-state rules or filing support.
Guides
Answers to the questions behind every certified payroll.
- QuickBooks certified payrollExport project payroll from QuickBooks as CSV or Excel. WagePilot checks the covered payroll without replacing QuickBooks or changing how employees are paid.
- WH-347: beyond filling the formWhat the federal certified payroll form captures—and why the underlying payroll still needs review.
- LCPtracker alternative for payroll reviewWagePilot checks uploaded payroll, explains the records that need attention, and keeps final certification under human control. Start with one payroll before evaluating a broader workflow change.
Start with one payroll
Check my PrismHR payrollCheck one real payroll before you report it.
Get a useful initial review before choosing a plan. No credit card required.